Test your records management knowledge!

  • 1. Which two of the following statements most accurately defines a "record"?
    • Any piece of information I create
    • Paper document or print out of email
    • Any document or set of documents that record a business transaction or decision
    • Information held in a database
    • A corporate asset of the museum, much like its object collections
  • 2. How long should you keep your records?
    • 7 years
    • Until I no longer need them for my work
    • When my filing cabinets are full
    • It depends on what type of record it is and whether I created it
  • 3. Who is responsible for managing museum records?
    • Documentation and registrarial staff
    • Records managers and archivists
    • Museum administrators
    • All museum staff
  • 4. An active record is:
    • A record that has been consulted recently
    • A record that has just been created
    • A record that is used on a regular basis
  • 5. A file plan is a tool for:
    • Organising records
    • Deciding how many records to create
    • Planning the design of a records centre
  • 6. The museum has sole responsibility for deciding which records can be kept or disposed
    • True
    • False
  • 7. The museum must balance its business requirements with legal obligations when deciding which records to keep or dispose
    • True
    • False